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VRO to EHR Fact of Death Exchange Implementation Guide (PSS-2757)

Basics

VRO to EHR Fact of Death Exchange Implementation Guide (PSS-2757)

1960
Ballot - STU

FHIR

FHIR Implementation Guide

Create New Standard

STU
Details

This IG will define profiles, extensions, and value sets to share patient fact of death data from VROs to EHRs. This spec can be used alongside the extension of the existing VRDR IG that facilitates EHR to VRO exchange.

In scope:

  • Patient (Decedent) FHIR profile extending the VRDR IG Patient resource, including deceased status and patient-matching demographics (e.g., phone number)
  • ServiceRequest to accompany the Patient resource in a bundle push to an EHR 
  • Workflow narrative for push exchange from VRO to EHR
  • Patient matching using $match to determine appropriate organization recipients before a push

Out of scope:

  • Outbound EHR ? VRO exchange (VRDR IG) 
  • Full death certificate workflow (VRDR IG)
  • Cause of death data (not always finalized at time of initial notification)
  • Bulk patient matching
  • Subscription to patient death information from the EHR to VRO

Undecided scope:

  • Updates/corrections

There is no current standard in place to send patient fact of death from a Vital Records Office (VRO) to individual healthcare facilities. If a patient's death isn't recorded at a given healthcare facility with that patient's records, there are many compounding negative effects including communication with families, chart accuracy, and resource allocation.

Methodology for both the registration and reconciliation of fact of death information is currently highly variable by jurisdiction and organization and involves many stakeholders that have traditionally been outside of the healthcare ecosystem. The systems available to those stakeholders are not always consistent. 

Our goal is to streamline exchange of fact of death data to EHRs to improve accuracy and health outcomes.



September 2026 - STU




VRDR FHIR IG

Association/Goverment Agency,Health Care IT,Providers,Regulatory Agency

Epic


Fact of Death Exchange IG; Death Notification IG



N/A



Organization & Realm

Realm Specific - US

People

NatanShpringman

NatanShpringman

NatanShpringman

Public Health Work Group


Status & Dates

Active

Active Project (Resources assigned to pjt)

05/16/2026

09/01/2027

2027 Sep WGM/Ballot

09/01/2026

2026 Sept WGM/Ballot

Approvals



Not Needed


Not Needed


Not Needed


System Info

277488

PSS-2757

05/16/2026

Jira Project Service